Payroll and People Services Coordinator

Job Description Summary

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Job Description

Payroll and People Services Coordinator

Permanent

Location: Edinburgh (We believe in the power of in-person collaboration, and our hybrid model requires colleagues to be in the office a minimum of 3 days per week)

Closing date: 16 June 2026

Aegon Asset Management is a leading global investor, our employees work from 13 locations across Europe, the Americas and Asia. We advise on assets for a global client base of pension plans, public funds, insurance companies, banks, wealth managers, family offices and foundations. We share a common belief in fundamental, research-driven active management, underpinned by effective risk management and a commitment to responsible investment.

Our people are our greatest asset, and we want Aegon Asset Management to be a place where they can bring their authentic self to work and do all they can to deliver on our strategic promises to our customers. 

We help people live their best lives. We help them with the big stuff, for the moments that matter.

Alongside this, Enterprise Technology (ET) acts as Aegon’s global IT partner, delivering the technology, infrastructure and innovation that underpin the organisation’s operations worldwide.

As Payroll & People Services Coordinator you will the delivery of efficient, accurate, and compliant payroll and people operations across the employee lifecycle. Acting as a first point of contact for employee and manager queries, you will be responsible for processing day‑to‑day HR and payroll activities, maintaining high-quality people data, and ensuring adherence to established processes and controls. Working closely with the Payroll & People Services Manager and wider HR team, as coordinator you will play a key role in delivering a consistent service experience while supporting operational continuity, compliance, and continuous improvement across payroll and people services.

Key Responsibilities for the role include:

• Supporting monthly payroll processing activities, including data input, validation, and reconciliation

• Assisting in benefits administration (e.g. enrolments, changes, leavers)

• Ensuring accurate employee data is maintained in Workday

• Preparing standard payroll reports for internal and external stakeholders

• Acting as first point of contact for employee and manager queries

• Advising on policy and procedural queries across full lifecycle

• Processing employee lifecycle changes (joiners, movers, leavers, contracts, references, background checks)

• Supporting case management and documentation, ensuring audit readiness

We’d love to hear from you if you have:

• Strong attention to detail and accuracy when handling payroll information and employee data

• Good organisational and time management skills, with the ability to manage multiple tasks and meet deadlines

• Effective communication skills, both written and verbal, to respond to employee and manager queries

• Ability to follow structured processes and operate within defined controls and procedures

• Experience of working with HR or payroll systems and maintaining accurate data records

• Understanding of HR processes across the employee lifecycle, including joiners, movers and leavers

• Previous experience in HR operations, payroll, or administrative coordination roles

• A customer-focused approach with a commitment to delivering a responsive and professional service

What’s in it for you? 

• A competitive salary, depending on the experience you can bring

• A non-contributory pension between 9%-13%

• A discretionary bonus, depending on personal and company performance

• 27 days leave per year (plus bank holidays, pro-rated for part-time)

We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our staff live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments. 

At Aegon Asset Management, we are committed to fostering a diverse workforce and an inclusive culture. We are more than a global Asset Management firm – we are a people business, and we recognise that delivering excellent client outcomes, comes from embracing diverse perspectives. We value diversity in the full range of human uniqueness without limitation including race, gender, ability, language, culture, beliefs, age, origin, background, perspectives and experiences.

We are open to considering flexible working practices. Please talk to us about what this means for you.

  

We serve a diverse, ever-changing world. It's tough, but we work tirelessly to leave things better than we find them. If that sounds like the sort of place you'd like to work, hit the "Apply" button.

  

The legal bits 

We’ll need you to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references. 

Additional Job Description

Equal Opportunity Employer:

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age