Property Financial Assistant (Permanent)
Key Responsibilities:
- Review, code, and process invoices, purchase orders, and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign, and Halo
- Assist with budgets, financial reporting, reconciliations, and monitoring project expenditure and budget variances
- Maintain accurate property, lease, supplier, contract, asset, and vehicle records across all systems and databases
- Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts, and payments
- Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds, and property compliance documentation
- Maintain Planned Preventative Maintenance (PPM) records and ensure filing systems remain accurate, compliant, and up to date
- Liaise with internal departments, contractors, suppliers, and external stakeholders regarding property and operational matters
- Provide administrative support across property operations, projects, and general finance activities
- Support colleagues during absences and undertake any additional duties requested within the scope of the role
- Any Ad Hoc duties as required by management
Knowledge and Skills:
- Previous experience within property finance, facilities, real estate, or finance administration preferred
- Strong organisational, administrative, and multitasking skills
- Excellent attention to detail and accuracy
- Experience using systems such as Workday, SAP Concur, DocuSign, Proactis, or similar advantageous
- Proficient in Microsoft Office, particularly Excel
- Ability to communicate confidently with internal stakeholders and suppliers
- Ability to work independently and manage competing priorities effectively
- Degree-level education or studying towards ACMA/ACCA advantageous