Marketing Material & Literature Coordinator (m/f/d)

Penumbra · Germany / Poland / Bologna / Turin

At Penumbra, innovation, teamwork, and initiative are more than values – they are the foundation of a workplace where every individual is encouraged to grow and make a real difference. We believe that the strength of our team lies in our diverse talents and shared passion for improving lives. If you’re looking for a role where your contributions matter, we invite you to join a company that values both personal development and impactful work.    

As a leading MedTech company, we are dedicated to providing cutting-edge solutions for conditions such as stroke, pulmonary embolism, deep vein thrombosis, and acute limb ischemia. Headquartered in Alameda, California, Penumbra has over 4,500 employees worldwide and generated revenues of approximately $1.4 billion in 2025.    

What’s In It For You

  • Operational impact - Contribute to the operational backbone ensuring compliant and timely delivery of marketing materials and therapies across EMEA   

  • MedTech environment - Work in a dynamic setting with continuous product developments and a strong clinical focus   

  • Stay Active - Enjoy an annual fitness subsidy to support your healthy lifestyle.  

  • Support & Well-Being - Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need.  

  • Family First - Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement  

  • Vacation Time - In addition to your regular vacation days, enjoy paid time off on December 24th and 31st.  

  •  Accident Insurance - Stay protected with comprehensive accident insurance during all business trips. 

Your Main Responsibilities

  • Coordinate end-to-end marketing literature approval process (ECO) across all EMEA submissions 

  • Own ECO approval workflows for marketing literature across Marketing, Legal, Clinical, and Regulatory teams, ensuring compliant, high-quality, and timely execution through structured multi-step review processes 

  • Monitor workflow execution across stakeholders and systems, proactively resolving bottlenecks and ensuring smooth end-to-end process flow 

  • Coordinate marketing materials ordering and management processes across EMEA with 3PL partners, including inventory, forecasting, procurement, logistics, and demo materials operations (shipping, tracking, inventory control)  

  • Maintain and support key systems (SAP, Sales Portal, Veeva, ordering tools), including user support, operational coordination, and documentation management  

  • Ensure process consistency, compliance, and continuous improvement through structured documentation and material handling governance  

  • Support cross-functional operations including vendor/3PL coordination, product launches and discontinuations, and occasional on-site support for vendor-related or customer-facing events (KPI reviews, customer/event support); act as backup for Senior Marketing Operations Coordinator 

What We Are Looking For

  • ~ 3 years of experience in Marketing Operations, Marketing Coommunication (MARCOM), Marketing Coordination, or similar process-driven roles  

  • Strong experience in structured, compliance-heavy, multi-stakeholder environments  

  • Highly organized, analytical, and process-oriented working style  

  • Strong stakeholder management skills across cross-functional teams  

  • Experience with systems such as SAP, Veeva, or similar platforms is a plus  

  • Strong English communication skills; German is a plus  

  • Ability to manage multiple priorities and deadlines effectively  

  • Occasional travel (~10%) and ability to handle light physical tasks (up to 10kg) 

Apply →