Executive Assistant - Process Lead

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

About Us:

Broadridge, a global fintech leader with $6 billion in revenues, helps clients get ahead of today’s challenges to capitalize on what’s next with communications, technology, data and analytics solutions that help transform their businesses.

The world’s leading companies and financial institutions recognize us as an invaluable partner. We handle millions of trades a day involving trillions of dollars, deliver essential communications for over 5,000 investor and management shareholders voting in 90 countries.

Job Summary

We are seeking an experienced and highly organized Executive Assistant to support one of our Business Unit Heads. This role demands a professional who can proactively manage administrative responsibilities, facilitate smooth day-to-day operations, and serve as a reliable point of contact for internal and external stakeholders.

Job Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments, ensuring efficient time management.
• Organize internal and external meetings, leadership reviews, and business events, including logistics and preparation of materials.
• Handle domestic and international travel arrangements, including itineraries, visa coordination, and accommodations.
• Prepare high-quality presentations, reports, and documentation as required.
• Track and follow up on key deliverables and deadlines on behalf of the BU Head.
• Manage confidential information and sensitive matters with discretion and professionalism.
• Serve as the central point of coordination between the BU Head and cross-functional teams.
• Support in planning and coordinating BU-level activities, events, and communications.

Requirements

• Bachelor’s degree in any discipline.
• 4 - 6 years of relevant experience as an Executive Assistant, preferably in a corporate or multinational environment.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and multitasking abilities with strong attention to detail.
• Strong verbal and written communication skills.
• High level of professionalism and ability to maintain confidentiality.
• Proactive, self-motivated, and solution-oriented mindset.
• Experience supporting senior executives in large or global organizations.
• Familiarity with virtual collaboration tools (Zoom, MS Teams, SharePoint, etc.).
• Ability to adapt quickly to changing priorities and business needs.

Why Join Broadridge

At Broadridge, we are committed to fostering an inclusive, collaborative, and growth-oriented workplace where associates can thrive. As a global fintech leader, we offer the opportunity to work in a dynamic environment that drives innovation across financial services and technology. Joining Broadridge means being part of a purpose-driven organization that values excellence, integrity, and continuous learning while empowering you to make a meaningful impact.

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective. 

Use of AI in Hiring 

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.