Summary
The Business Project Senior Specialist is responsible for managing complex projects or multiple workstreams within broader programs, ensuring alignment with business objectives and market conditions. This role involves developing strategic project plans, mitigating risks and influencing key stakeholders to drive seamless execution.
Responsibilities
Own and govern the integrated onboarding and training delivery roadmap, in partnership with the Sales Training Manager, aligned to hiring forecasts and business priorities
Serve as primary owner of onboarding and training operational dependencies; coordinate across Workforce Strategy, Talent/HR Ops, Sales Leadership, Sales Coaching, Training Delivery, Compliance, Scheduling, and Enablement teams
Oversee end-to-end onboarding funnel management, from new hire intake through launch readiness and handoff to coaching
Translate headcount projections into training demand, capacity plans, and delivery sequencing, surfacing risks and trade-offs proactively
Own onboarding and training data strategy, including new hire tracking, progress reporting, certification, launch readiness, and funnel health metrics
Deliver regular executive-level reporting on onboarding throughput, readiness, risks, fallout and performance trends
Establish and maintain operational governance, operating rhythms, escalation paths, and reporting standards for onboarding and training
Lead stakeholder communication and alignment on onboarding plans, changes, risks, and mitigation strategies
Identify systemic gaps and drive continuous improvement across onboarding processes, tools, reporting, and handoffs
Ensure onboarding and training operations support audit and compliance requirements, with clear data lineage and documentation
Requirements:
Minimum 8 years of relevant work experience, with 5 Years of strong background in business project management, stakeholder engagement and process optimization.
Bachelor’s degree (BBA / B.Com / BMS) or MBA (Project Management, Business Administration, or a related field).
Expertise in project management methodologies.
High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project reporting tools for data-driven decision-making.
Strong stakeholder management and negotiation skills, with the ability to influence leadership and cross-functional teams.
Proven ability to analyze business challenges, develop strategic roadmaps and implement process improvements.
Ability to manage multiple projects simultaneously, ensuring seamless execution and timely completion.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.