Accounts Payable Specialist

Job Description

Department Leadership & Supervisor Support

● Supervisory Backup: Assume operational leadership and decision-making authority for the AP department during the supervisor’s absence.

● Payment Quality Control: Review and perform preliminary sign-off on check runs, ACH batches, and wire transfers prior to final supervisor release.

● Workflow Delegation: Monitor team intake queues, distribute daily tasks, and reallocate workloads among staff to meet deadlines.

● Audit Readiness: Gather invoice samples, approval histories, and payment trails to support internal and external financial audits.

Advanced Processing & Exception Management

● Complex Transaction Handling: Process high-dollar, sensitive, or multi-departmental corporate invoices requiring advanced general ledger coding.

● Three-Way Match Resolution: Troubleshoot and resolve severe purchase order, pricing, and receiving variances by partnering with procurement teams.

● Expense Management Oversight: Review corporate card programs and employee travel expense submissions to ensure adherence to company travel policy.

Month-End Close & Regulatory Compliance

● Month-End Coordination: Enforce cutoff deadlines for the processing staff and ensure all monthly liabilities are recorded.

● Accrual Preparation: Calculate and draft month-end expense accruals and unvouchered receipt schedules for general ledger posting.

● Tax Compliance (1099s): Maintain tax classification records, review W-9 compliance, and lead the preparation of annual IRS Form 1099 filings.

● Internal Fraud Controls: Audit modifications to the master vendor database, verified banking change records, and maintain separation of duties.

Training & Process Improvement

● Onboarding & Training: Train incoming AP staff on ERP software, internal workflows, and corporate accounting policies.

● Documentation Maintenance: Author, update, and organize the department’s Standard Operating Procedures (SOPs) manual.

● Performance Tracking: Compile monthly processing metrics, error rates, and key performance indicators (KPIs) for supervisor review.

Europcar Mobility Group

Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe.  “We help to change the way you move” is what we stand for and brings us together.

We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.

Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a "value for money" positioning.

Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries.

More info at: www.europcar-mobility-group.com