Reporting to the Director of Finance/Assistant Financial Controller, the incumbent has to ensure the validity and accuracy of all invoices (receipt and process of all invoices in proper allocations and timely payment).
- To safeguard the financial integrity and stability of the hotel and minimize any exposure to potential risks.
- To ensure the timely and accurate payment of invoices, with the proper authorisation and back-up.
- Accurate posting of invoices and preparation of payment runs.
- Responsible for monthly reconciliations of A/P Trade account and designated month end journal entries.
- Prepare the accrual for invoices received after closing and for goods and services not yet invoiced.
- Communicate with vendors to resolve invoice discrepancies, payment issues, and statement reconciliations.
- Maintain an organized filing system for open and paid invoices.
- Keep Contract Master File updated with agreements, contracts & licenses.
- Other ad-hoc duties as assigned.
- Finance trained with at least 3 years of relevant finance experience in AP, preferably in the hotel industry.
- Experience with hotel software (e.g. Sun, Infrasys, FutureLog) an advantage.
- Strong computer skills, including Microsoft Office (Excel/PowerPoint/Word)
- Organized, analytical, resourceful, meticulous and confident.
- Able to multi-task and work independently in a dynamic environment with good problem solving and decision-making skills.
- Good interpersonal and communication skills.