Academic Department Coordinator, Religion

Job no:

R-0000003387

Position Title:

Academic Department Coordinator, Religion

Faculty or Staff:

Staff

Full Time or Part Time:

Part time

In-Person, Hybrid, or Remote:

In-Person

Minimum Starting Rate of Pay:

$31.26

Rate of pay commensurate with experience

Start Date:

08/24/2026

Job Description:

The Academic Coordinator will play an integral role in supporting the faculty and academic initiatives within the Philosophy, Religion, and Jewish Studies departments program at the college. This part-time position (30 hours per week) involves working collaboratively across various departments, administrative offices, and academic programs. The coordinator will provide essential administrative support and coordination for faculty members and academic programs, facilitating partnerships both within the campus and with external institutions such as the Five Colleges.

As a member of their respective department, this position is essential to employee, student, and community service and experience. The incumbent must feel comfortable working in an often fast-paced organizational framework with shifting and evolving responsibilities. This position collaborates with other Academic Affairs faculty and staff, and a variety of other College offices to meet the department goals, and further the mission of the department and the College. This position participates as a committed member of the academic team in college and division committee work, projects, meetings, events, and overall community development.

• Offer comprehensive administrative assistance to departments’ faculty and staff.
• Offer comprehensive support to faculty and staff with budget and purchasing matters.
• Coordinate academic and curricular initiatives, ensuring efficient operations across departments.
• Serve as a liaison between the departments and other college offices, including Human Resources, Finance, the Registrar’s Office and the Office of the Provost.
• Assist with general advising of majors/minors and prospective majors/minors, declarations of majors and minors, and assignments of advisors for majors/minors.
• Support the implementation of academic programs, partnerships, and cooperative projects.
• Manage communication between the departments and wider campus community, fostering a collaborative working environment.
• Maintain schedules, coordinate meetings, and assist in organizing events that contribute to academic and community engagement.
• Hire, train, supervise, and manage student employees and other support staff as assigned.
• Assist in the onboarding of new faculty, visiting instructors, and staff as assigned.
• Perform other duties as assigned; occasional evenings and weekends may be required.

Qualifications

• Experience: 3 years of office experience, with a preference for higher education settings.
• Technical Skills: High proficiency in Adobe Acrobat, Microsoft Office Suite (especially Word and Excel), Google Apps, and Zoom video conferencing. Knowledge of Workday, Canvas, and Drupal is a plus.
• Communication: Strong oral and written communication skills, including experience in creating and proofreading communications. The ability to interact with a diverse community of faculty, staff, students, and alumni is essential.
• Interpersonal Skills: Ability to work collaboratively as part of a team and manage professional relationships with various internal and external stakeholders. Ability to promote a respectful and inclusive work environment.
• Time Management: Ability to multi-task, prioritize work, and meet deadlines. Demonstrates excellent organizational and time-management skills.
• Attention to Detail: Strong focus on accuracy and confidentiality in decision-making and handling sensitive information.
• Customer Service: Excellent interpersonal skills and the ability to provide high-quality customer service to a diverse range of audiences.
• Financial Skills: Experience with budget management, reconciliation, and creating financial reports is highly desirable.
• Work Skills: Ability to adapt quickly, manage multiple projects concurrently, and work independently or as part of a team.
• Judgement: Ability to work independently, demonstrate strong judgment, discretion, and confidentiality with highly sensitive information.

Preferred Qualifications

• Higher education experience
• Experience with budget monitoring and reconciliation.
• Knowledge of Workday, Canvas (for course management) and Drupal (for websites).
• Experience supervising individual contributors (office assistants, etc.)

Background Checks:

Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

Special Instructions for Applicants: 

Apply online; application materials must include:

• A cover letter summarizing interests and qualifications

• A complete resume or curriculum vitae

• For faculty positions, statements on mentoring, teaching, and research will also be required.

​It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.