Senior PMO Specialist

Hybrid Working - 2 to 3 days in our Warsaw office

Role Overview

The Senior PMO Specialist will support project operations, procurement coordination, and vendor management activities across the business. The role involves managing Purchase Orders (POs), coordinating with Finance and Procurement teams, supporting project governance processes, and handling communications with senior stakeholders. The successful candidate will play a key role in ensuring operational efficiency, compliance, and smooth delivery across multiple projects and vendors.

Responsibilities

• Create, manage, and track Purchase Orders (POs) and related approvals
• Coordinate vendor onboarding, setup, and documentation processes
• Liaise with Finance, Procurement, and other business teams to support operational activities
• Track budgets, invoices, accruals, and payment statuses
• Support project governance, reporting, and status tracking activities
• Prepare dashboards, reports, and executive updates for senior stakeholders
• Maintain accurate procurement, financial, and project records
• Monitor project timelines, risks, dependencies, and action items
• Ensure compliance with internal procurement and governance processes
• Coordinate stakeholder meetings, follow-ups, and escalation management
• Support contract administration and vendor relationship management
• Support cross-functional coordination to ensure timely delivery of operational and project activities
• Assist with forecasting, budget tracking, and financial reconciliation activities
• Ensure timely processing of vendor-related requests, approvals, and documentation
• Maintain strong relationships with internal and external stakeholders to support business operations

Required Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field
• Previous experience in PMO, project coordination, procurement, or operations support roles
• Strong understanding of Purchase Order (PO) processes, vendor management, and project governance
• Experience working with Finance and Procurement functions
• Excellent stakeholder management and communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office tools, particularly Excel and PowerPoint
• Experience with ERP, procurement, or project management systems is advantageous
• Strong attention to detail and problem-solving capabilities
• Ability to work independently in a fast-paced and cross-functional environment
• Strong analytical and reporting skills with the ability to present information clearly to senior stakeholders
• Proactive mindset with a continuous improvement approach to operational processes

What We Can Offer You

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

• Highly competitive package with reviews every 12 months. 

• Join the fastest-growing tech startup, your chance to push boundaries, collaborate with brilliant minds, and make your mark on cutting-edge AI. 

• Expect a dynamic progression plan tailored to your ambitions. Grow by trying new things, leading, challenging the status quo, and owning your impact, always with our full support.

• Human-First Flexibility: We treat you as humans first. 

Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there’s anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.