To work side by side with fee earners to carry out and assist with a full range of non-fee earning administrative tasks and junior fee earning tasks, supporting others to efficiently deliver on their fee earning targets. We need someone who is highly organised with solid administrative skills and a willingness to adapt and be flexible.
- Providing a full administration and support service to fee earners – to include relaying messages, managing email inboxes, diaries and appointments as required.
- Taking responsibility for a range of tasks and projects focused on streamlining the efficiency of the team across all aspects of data management.
- Assisting with arranging local business development events and off-island trips, which may include arranging travel, accommodation and setting up meetings.
- Arranging all practical aspects around client meetings/conference calls and so forth including preparing meeting rooms and welcoming clients.
- Working closely with those responsible for client take-on to ensure all new matter opening documentation is completed and accurately set up in the systems, and pro-actively ensuring the file continues to be managed correctly.
- Assisting with the preparation of documents and reports, checking for accuracy and assisting with proof-reading.
- Printing, scanning and collating legal documents.
- Assisting with Court bundling (both hard and "e" copies).
- Liaising with the Court and Court Offices on behalf of fee earners.
- Undertaking inputting of monthly billing, WIP lists and processing expense claims and fee earner time entries.
- Carrying out searches in a prompt and efficient manner.
- Working flexibly as a team member with the department to ensure there is support cover throughout the working week to meet the client needs.
- Providing administrative support to the team's marketing plans
- Providing general administrative and operational support to ensure the smooth running of the team
- Providing cover and additional administrative support to the Executive Assistant for the leadership team during periods of increased workload and annual leave.
- Carrying out any legal administrative work, projects/tasks as required by the Partners, Office Manager, Executive Assistant or other fee earners.
- Ideally a graduate, or at least educated to A level or equivalent with strong grades
- An administration or secretarial qualification would be advantageous
Knowledge/skills/experience
- Prior experience in a professional services firm, ideally within a legal environment but this is not essential
- Confident and competent IT user with a sound working knowledge of MS Office to include Word, Excel, PowerPoint and Outlook
- Experience of document management systems would be advantageous
- Excellent typing and formatting skills
- Highly organised with the ability to multi-task and prioritise tasks
- Willingness and ability to learn
We would like you to have:
- Team spirit and flexibility to share workload and support the administration team
- Good initiative to support fee earners, resolve issues and to work independently with appropriate supervision
- Enthusiasm, drive, flexibility, initiative and the ability to be pro-active
- A calm and proactive approach even when under pressure and managing deadlines
- Accuracy and a good eye for detail
- A confident communicator in all forms
In this role you will be expected to:
- Behave in a manner in keeping with our core culture and values.
- Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
- Commit to fulfilling any personal CPD requirements and continually developing your skills and knowledge.