Student Assistant – IT Services People & Culture

Job Description

UW Medicine IT Services has an outstanding opportunity for a Student Assistant – IT Services People & Culture.

WORK SCHEDULE

• HYBRID opportunity, requiring a minimum of 2 in-office days a week, Monday – Wednesday
• Our office is in the University District.  
• 16 – 19.5 hours per week
• Student Assistants are expected to work during ITS business hours, which is between 7AM and 5PM, Monday – Friday.  The exact schedule will be determined based on current course load/schedule with adjustments made as quarterly classes change
• Day Shift

DEPARTMENT DESCRIPTION

UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine.  UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW).  ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.

Student Assistant – IT Services People & Culture  

UW Medicine IT Services Operations has an outstanding opportunity for a part-time, day shift Student Assistant to provide administrative assistance for IT Services operations and initiatives within the team.  The ideal candidate is a highly motivated individual with excellent communication and organizational skills, as well as a strong interest in learning administrative operations and programs that focus on employees.  

This position will assist with general administrative duties to support the Senior Director, ITS Operations and the People & Culture Team including, but not limited to, employee engagement initiatives, communications and correspondence, projects, reports, presentations, and meeting/event support.  

• Assist with department initiatives to enhance employee engagement, including, but not limited to:  

• Uploading and updating content and layout for ITS Operations’ SharePoint site
• Production of our monthly staff newsletter
• Employee recognition initiatives, event coordination, and preparation

• Assist with preparing reports for analysis and distribution 
• Assist with creating draft presentations using tools such as PowerPoint
• Assist with developing and distributing department communications and other correspondence
• Assist with gathering requirements for assigned projects, including organizing the information, conducting research, and reporting on industry best practices and solutions
• Assist with scheduling meetings, preparing meeting minutes, and developing documentation 
• Ensure that documents are stored securely, depending on their type (hard copy vs. electronic)
• Other duties as assigned  

REQUIREMENTS

• Must be a current student at the University of Washington
• Mid-level skills in Microsoft Word, Outlook, and Excel, with a strong interest in learning and using technology that supports the ITS Operations’ goal of sharing information transparently and in user-friendly methods

DESIRED EDUCATION, SKILLS, AND EXPERIENCE

• Excellent customer service and communication skills
• Concise and effective writing skills and attention to detail
• Solid organizational skills
• Ability to communicate with all levels of individuals, including management/leadership
• Demonstrated experience conducting effective research, cite resources, and build and modify reports, typically using mid to advanced levels of Excel
• Proficiency in full Microsoft Suite, including SharePoint Online
• Experience using graphic creation tools such as Canva

Compensation, Benefits and Position Details

Pay Range Minimum:

$21.30 hourly

Pay Range Maximum:

$21.30 hourly

Other Compensation:

-

Benefits:

-

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

48.75%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.