Who are We?

Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.

Learn more at https://fieldai.com.

 

Location: Irvine, CA

About the Role

FieldAI is looking for a highly organized, systems-minded, and execution-focused Recruiting Operations Coordinator to help scale world-class hiring operations across the company.

This is not a traditional scheduling-only coordinator role. We are specifically looking for someone who is a true Lever power-user and can own the operational backbone of recruiting while also delivering an exceptional candidate experience.

You will serve as the operational engine behind recruiting at FieldAI — managing complex interview coordination, optimizing ATS workflows, maintaining pristine recruiting data, and helping build scalable hiring infrastructure as we grow rapidly.

The ideal candidate thrives in high-velocity environments, obsesses over details, anticipates problems before they happen, and genuinely enjoys building efficient recruiting systems that enable teams to hire exceptional talent quickly.

This role is highly cross-functional and visible, partnering closely with recruiters, hiring managers, executives, HR, and candidates across the company.

What You’ll Do

Recruiting Coordination & Candidate Experience

• Own end-to-end interview scheduling across multiple teams, functions, and time zones

• Coordinate complex onsite, virtual, executive, and panel interview loops with speed and precision

• Deliver a high-touch, white-glove candidate experience throughout the entire journey

• Manage interview logistics, travel, confirmations, candidate communications, and last-minute changes calmly and professionally

• Ensure interviewers and hiring teams are fully prepared with schedules, scorecards, and interview context

• Partner closely with recruiters throughout the full candidate journey and serve as a liaison between recruiting and onboarding to ensure a seamless hiring experience

ATS Ownership & Recruiting Operations

• Serve as a primary owner and administrator of Lever, ensuring clean workflows, accurate data integrity, and operational excellence

• Build, optimize, and maintain interview stages, workflows, templates, forms, scorecards, tags, and reporting structures, in collaboration with Recruiters

• Partner with Recruiters and HR to improve ATS architecture, automation, reporting, and process scalability

• Audit recruiting data regularly to maintain accuracy, compliance, and operational consistency

• Identify inefficiencies and proactively implement process improvements that increase recruiter and hiring manager velocity

• Support recruiting analytics, pipeline reporting, and hiring funnel visibility

Process Optimization & Program Support

• Help design and operationalize scalable recruiting processes for a fast-growing organization

• Coordinate debriefs, hiring calibrations, and offer approval workflows

• Create and maintain recruiting documentation, playbooks, and operational SOPs

• Assist with recruiting programs, onboarding coordination, employer branding initiatives, and recruiting events as needed

• Partner cross-functionally with Finance, IT, Legal, and HR to support seamless hiring execution

What You Bring

• 2-4+ years of recruiting coordination, recruiting operations, or talent operations experience in a high-growth environment

• Deep hands-on experience with Lever, including workflow management, scheduling operations, reporting, data hygiene, and ATS process optimization

• Exceptional scheduling and coordination abilities across complex calendars and stakeholders

• Strong operational rigor and obsessive attention to detail

• Experience supporting technical recruiting teams and fast-paced hiring environments

• Excellent written and verbal communication skills

• Ability to prioritize dynamically and maintain composure under pressure

• Strong judgment, professionalism, and candidate-facing presence

• High ownership mentality with a proactive, problem-solving mindset

• Comfortable working in ambiguity and building processes from scratch

What Sets You Apart

• Experience supporting engineering, robotics, AI, autonomy, or deep-tech hiring

• Experience at an early-stage startup or hypergrowth company

• Familiarity with Google Workspace, Slack, Notion, and workflow automation tools

• Experience building recruiting dashboards, reports, or operational metrics

• Interest in robotics, AI, autonomous systems, or frontier technologies