Business Support & Workplace Operations Specialist

Business Support & Workplace Operations Specialist

Company:

PT Boeing Indonesia

Boeing Global Enterprise Services (BGES) is a highly diversified team of 200+ employees internationally, providing safe, secure, sustainable and compliant workplace operations, facilities management and business support services to 100+ non-USA locations in 40+ countries. Our BGES team works in close collaboration and partnership with all the enterprise functions, business units, employees and key stakeholders to deliver a global capability.

Boeing Global Enterprise Services (BGES) has an exciting opportunity for a Business Support & Workplace Operations Specialist, providing excellent learning opportunity at local, regional and global level.

This role is based in Jakarta, Indonesia. The role requires working from the office on daily basis. This position will focus on regional & global continuous process improvements initiatives, sustainability initiatives, data analysis, internal & external reporting, project management and support BGES office operations.

This position will be hired on a 1 year fixed term contract, the extension will be subjected to business's decision.

Responsibilities:

• Perform Front-of-house duties and conduct daily Office Walkthroughs to ensure workplace standards, safety and functionality are maintained.

• Support day-to-day office administration including visitor management, meeting room scheduling, office supplies & deliveries management, mail distribution & courier services, invoices processing to ensure smooth workplace operations.

• Assist in coordinating facilities-related activities, including vendor liaison, maintenance scheduling, and follow up on repair works to ensure timely resolution.

• Support the planning and execution of Office Events, internal meetings and engagements, including logistical coordination and onsite arrangements as assigned.

• Maintain and update simple tracking tables in Excel (e.g., headcount, office expenses) and the email distribution list.

• Provides cross-coverage to ensure continuity of workplace operations during team members leave or peak periods.

• Support BGES Manager with administrative and coordination tasks as required.

• Assist with basic documentation and PowerPoint presentations or reporting needs.

• Ad-hoc duties as assigned.

Basic Qualifications:

• Diploma holder.

• 1–2 years of experience in office administration, facilities project management, office operations and compliance, visitor and event support, and stakeholder management.

• Experience in vendor management.

• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, and SharePoint.

• Strong English language skills, both written and spoken.

• Excellent communication and interpersonal skills.

• Strong team player with a collaborative mindset.

Preferred Qualifications:

• Self-starter with a positive attitude, high ethics and able to work under pressure in a time-constrained environment.

• Methodical and thorough with a focus on detail and completion of tasks.

Other job-related information

• Benefits and pay are determined in line with Indonesia labor market practices. This is not an expat assignment.

Language Requirements:

Not Applicable

Education:

High School Diploma or Equivalent

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Not a Shift Worker (Indonesia)