JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator – JLL

What this job involves:

As a Facilities Coordinator, you'll serve as a vital support partner to our Facilities Management team, ensuring seamless daily operations and exceptional service delivery. In this role, you'll be the central point of coordination for facility activities, managing everything from work order administration and vendor coordination to event support and compliance monitoring. Your organizational expertise and customer-focused approach will directly contribute to creating efficient, well-maintained environments that support JLL's commitment to delivering outstanding client experiences. This position offers the opportunity to develop comprehensive facilities management skills while working collaboratively with diverse stakeholders in a dynamic, professional setting.

What your day-to-day will look like:

• Monitor facility operations continuously and coordinate with facility managers to handle routine management tasks including procurement, work order assignments in CMMS, purchase order issuance, and bid request management
• Serve as the primary interface with clients, visitors, vendors, and service providers, ensuring professional communication and excellent follow-up on all facility-related inquiries and requests
• Administer security systems and badging processes for vendors and JLL employees, maintaining compliance with all facility security protocols
• Coordinate and provide tactical support for special events, meetings, and conference room reservations, ensuring seamless execution with minimal disruption to operations
• Manage service and construction contracts, track and process asset/equipment inventory and disposal, and handle accounts payable and accounts receivable documentation
• Schedule and coordinate maintenance activities while maintaining accurate records in CMMS platforms
• Assist with budgetary analysis, reporting, and variance research to support financial planning and accountability

Required Qualifications:

• 2+ years of experience in Facility or Property Administration demonstrating practical knowledge of facility operations
• Associate degree in facilities management, building management, business, or related field; or equivalent work experience
• Proficiency with CMMS/Automated Work Order systems (Corrigo or similar platforms) for maintenance coordination and tracking
• Advanced proficiency in Microsoft Office 365, Teams, and Excel with demonstrated ability to create and customize administrative reports and spreadsheets
• Superior customer service orientation with proven ability to maintain professionalism under pressure and manage multiple priorities simultaneously

Preferred Qualifications:

• Bachelor's degree in facilities management, business administration, or related field
• Experience managing vendor relationships and service contracts in a corporate facility environment
• Familiarity with facility security systems administration and compliance requirements
• Background in budgetary planning, analysis, and financial reporting for facility operations
• Demonstrated collaborative work style with strong written and verbal communication skills across diverse stakeholder groups

Location: Indianapolis, IN

Work Shift: 1st Shift

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Indianapolis, IN

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.