Project Coordinator

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Closing Date:

06/11/2026

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

CON | College of Nursing Administration

Department's Website:

Summary of Job Duties:

The Project Coordinator serves as a vital operational partner within the College of Nursing, providing leadership and coordination for events, financial processes, procurement activities, and travel operations. This position ensures the successful planning, execution, and evaluation of a wide range of college initiatives while delivering exceptional service to internal and external stakeholders.

The role manages all aspects of event coordination, including project planning, logistics, budgeting, vendor relations, and support for conferences, official guests, alumni, donors, and site visitors. Responsibilities also include overseeing purchasing and invoicing processes, monitoring event expenditures, and preparing financial reconciliations and post-event reports to ensure fiscal stewardship and accountability.

In addition, the Project Coordinator oversees high-volume travel arrangements and reimbursement processing, ensuring compliance with UAMS, state, and institutional policies and procedures. Working collaboratively with faculty, staff, campus partners, and external vendors, this position requires strong organizational, communication, and project management skills, with a focus on operational excellence, process improvement, and the successful delivery of College of Nursing programs and events.

Qualifications:

• High School Diploma plus 4 years’ experience in administrative office support in an office setting or equivalent

• Travel and/or procurement support experience in a medical or hospital setting

• Must have extensive computer skills in the following software programs: MS Word, Excel, PowerPoint; High level organizational skills and ability to multi-task in a fast-paced environment.  Must be able to adapt well to change.  

• Travel and procurement and 4 years general administrative office support .

Additional Information:

Responsibilities:

• Coordinate and execute college events, conferences, meetings, and special programs from planning through completion.

• Manage event budgets, purchasing requests, invoices, contracts, and financial reconciliations.

• Coordinate travel arrangements and reimbursement processing for faculty, staff, guests, and visitors.

• Ensure compliance with UAMS, state, and departmental policies related to travel, procurement, and financial transactions.

• Serve as a liaison with vendors, campus departments, and external stakeholders.

• Prepare financial reports, budget summaries, and post-event analyses.

• Maintain accurate records and documentation for travel, procurement, and event-related activities.

• Provide exceptional customer service and administrative support to faculty, staff, alumni, donors, and visitors.

• Identify opportunities for process improvement and operational efficiencies.

• Perform other duties as assigned in support of College of Nursing operations.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Sitting, Standing, Walking

Frequent Physical Activity:

N/A

Occasional Physical Activity:

Kneeling, Lifting, Pulling, Pushing

Benefits Eligible:

Yes