Classroom Facilities Coordinator

Job Description

Academic Technologies has an outstanding opportunity for a Classroom Facilities Coordinator(Program Coordinator (NE S SEIU 925 Non Supv)) to join their team.

About this Opportunity

Reporting to Manager of Classroom Facilities and Operations, the Classroom Facilities Coordinator is responsible for oversight of classroom facilities and furniture maintenance. The roughly 300 general assignment classrooms on campus are host to thousands of scheduled courses and activities taking place daily. These courses and activities bring to life the collaborative culture here on the University of Washington Seattle Campus. It takes organization, effort, and a keen eye to keep these classrooms in aesthetically appealing and in functional working condition. This position performs work contributing to this goal by using knowledge and experience specific to classroom facilities while exercising independent judgment. Further, this position independently advises students, faculty, staff, and the public regarding the use and maintenance of classrooms.

Academic Technologies (AT), a unit of the office of Academic Strategy & Affairs, is the campus leader in the design and integration of technologies in state-of-the-art learning environments. AT offers a full range of audiovisual and learning space design expertise to the UW community and works with students, faculty, and staff to enhance learning spaces with new technologies aimed at improving student-learning outcomes. AT supports instruction in roughly 300 general-use classrooms, and its student equipment loan program gives UW Seattle students access to modern multimedia and computing equipment. Its Events Services group offers facilities that accommodate a wide range of events, hosting hundreds each year.

Key Responsibilities

Campus Classroom Coordination (60%)

• Oversee and address daily incident reports related to facility infrastructure and furniture in general assignment classrooms. Independently communicate with UW Community regarding the status of each report while facilitating remedial action by UW Facility Shop leads.

• Generate and track facility and furniture maintenance work orders to be performed in general assignment classrooms; initiate generation of quotes by UW Facilities and 3rd party vendors and present recommendations for longer term maintenance projects to be performed. General examples of daily reports are for repairs to furniture, flooring, walls (wood, painted, fabric, acoustic paneling, etc.), ceilings, doors, lighting (fixtures and controls), windows, window coverings, etc.

• Coordinate Academic Technologies response to immediate classroom hazards and track remediation efforts; independently liaison with the Time Schedule office and Event Services to ensure proper rescheduling of affected courses and activities. Example conditions requiring immediate response include water leaks, smoke damage, hazardous spills, HVAC outages, gas leaks, etc. which may leave the classroom temporarily unoccupiable.

• Oversee and address general assignment classroom facilities and furniture issues as reported by the UW campus community. Requests are generally received via the AT Help Desk. Exercise independent judgment while leading departmental communication with campus community members raising concerns regarding classroom facilities.

• Work with the Event Services Coordination team to reserve classrooms as needed for work performed by UW Facilities.

• Coordinate communication regarding classroom facilities maintenance to other teams within Academic Technologies using a variety of tools including shared calendars, instant communication programs, etc.

• Lead student classroom furniture and facilities support team if required.

• Oversee routine maintenance of general assignment classroom furniture and facilities.

• Maintain general assignment classroom furniture and furnishing standards by tracking maintenance and purchasing records and periodically recommending updates to current standards. Ensure repairs completed by vendors and UW Facilities meet these standards.

• Assist inventory & asset management staff with campus furniture inventory.

• Coordinate with Disability Resources for Students on general assignment classroom furniture accommodations including the oversight of accessible furniture distribution and tracking within general assignment classrooms.

• Coordinate organization of and access to various AT-controlled campus storage rooms on campus.

• Develop information to support budgetary decision making and requests. Provide recommendations for purchasing of annual classroom furniture replacement and lead discussions with vendors regarding design, project timelines, and procurement. Coordinate the deployment of newly purchased general assignment classroom furniture and the removal and surplus of retired furniture.

• Communication with University staff and faculty regarding the general assignment classrooms. Develop and maintain positive working relationships with campus building administrators including building coordinators and building management teams while working to promote collaborative methods of classroom facility maintenance. Departmental liaison with University of Washington Facilities during classroom construction and renovation.

• Participate in pre-design and design of new and renovated classrooms. Represent Academic Technologies teams as backup in various construction and renovation related meetings.

Academic Technologies Coordination (35%)

• Maintenance and oversight of CAAMs lock hardware in AT space portfolio. Coordinate with UW Lock Shop for deployment and maintenance of CAAMs lock hardware in general assignment classrooms and external spaces. Coordinate lock hardware replacement and maintenance efforts (battery replacements, etc.). Liaison between UW Lock Shop and Event Services for access control needs.

• Coordinate AT response to access control issues in classrooms.   

• Assist with the procurement, distribution, and tracking of classroom and building keys. 

• Coordinate shared usage of departmental vehicle(s). Coordinate vehicle maintenance and tracking with UW Fleet Services 

• Oversee departmental printing, shredding working to maintain vendor contracts.

• Delegated building coordinator duties as assigned by the Kane Hall Building Coordinator.

Other Duties as Assigned (5%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• High school graduation or equivalent AND two years of applicable experience in the program specialty (program operations or facilities) OR equivalent education/experience.

Additional Qualifications

• This position may be required to provide occasional evening and/or weekend facilities support.

• Demonstrate excellent written/oral communication skills, technical documentation skills, user liaison skills, and personal interaction abilities.

• Demonstrate ability to work with minimum supervision both independently and as part of a team.

Preferred Qualifications

• Previous experience with furniture and furnishing oversight in an educational setting.

• Previous experience with access control hardware and software.

• A demonstrated capacity to coordinate with multiple teams and stakeholders to complete assigned work.

• Previous experience with supporting instructors and students in instructional spaces

Working Conditions

• Must be able to perform tasks associated with moving furniture including lifting and carrying up to 45lbs of bulky furniture, equipment and/or tools, bending, squatting, climbing, reaching above shoulder heights, grasping, and fine manipulation.

• Standard working hours of duty are 8:00 AM – 5:00 PM Monday through Friday with an hour for meal break.

• Standard work schedule is subject to temporary change as business needs require.

About the Team

The Vice Provost of Academic Strategy & Affairs (ASA) oversees the work of teams focused on pilot and project support, advancement, the Center for Teaching and Learning, Learning Technologies, Academic Technologies, and Enrollment Management with the mission of enhancing the student experience for all students, inside and outside the classroom. ASA's goals include supporting faculty excellence and innovation in teaching and learning; promoting access, engagement, and success of a diverse student body; and creating graduate leaders in life and career.

Compensation, Benefits and Position Details

Pay Range Minimum:

$46,332.00 annual

Pay Range Maximum:

$61,920.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.