Office Manager

About the opportunity 

We are looking for a proactive, ambitious, and resourceful Office Manager to join our team in Madrid. You will report to the Managing Director. Your mission is to oversee our central office operations, act as a trusted partner for our local and global teams, and ensure a first-class, unique environment for our high-performing team. Beyond local responsibilities, you will work in close collaboration with our global teams and international stakeholders to align on best practices and contribute to Teads’ dynamic global culture. 

 

What will you do?

• Office Management: Direct and oversee central office operations, ensure adherence to Health and Safety regulations, manage relationships with key stakeholders, external suppliers, landlords, facilities, and manage the office budget.
• Finance & Admin: Support Finance in administrative tasks related to billing process, HR administrative related tasks, liaison with  third parties (accounting and tax consultants among others).
• People & Culture: Support People & Culture department on local tasks such as playing a key role during onboarding of new hires and offboarding of leavers process, coordinating all aspects of it.
• Leadership Support: Provide high-level Executive Assistance to the MD and support with travel and expense reporting.
• Team Leadership: Act as a go-to person for the entire team, be the culture and process ambassador for your team.
• Cross-department collaboration: IT or other departments as required with local administrative and logistical requirements -such as managing IT assets— serving as the essential on-site partner for global functions.
• Events & Culture: Plan and organize internal and external events while driving innovation to keep the office an enjoyable and proud place to work. Be the key member of the “happiness management” organising proactively employee-related events.
• Ad hoc Projects. 

Your First 6 Months

• Month 1: Find your bearings, build relationships with the team and stakeholders, and establish contact with external suppliers.
• Month 3: Become comfortable handling office inquiries and company processes, and organizing events.
• Month 6: Be recognized as the "go-to person" for the office, providing best practices and innovation to the work environment.

What will you bring to the team?

• Your skills and experiences:
  • Experience: Minimum of 3 years of EA/Office Management experience in a fast-paced, dynamic environment.
  • Communication: Excellent verbal and written skills (fluent Spanish and English are required for scope).
  • Interpersonal Skills: Warm and approachable person, confident, positive, outgoing, and a true team player.
  • Organization: Super organized, highly detailed-oriented, and always one step ahead.
  • Mindset: Resourceful, bright, proactive "go-getter" who remains calm under pressure.
• You connect with our values:
  • Relentless Customer Focus: You put customers at the heart of everything, building strong relationships, understanding customers needs, and making decisions that keep their perspective front and center.
  • Act Today, Not Tomorrow: You make smart decisions quickly, prioritize action over perfection, and keep things moving forward, even when things aren’t 100% clear.
  • Obsess About Outcomes: You’re outcome-driven, take ownership of your results, and work through challenges to deliver what really matters.
  • Evolve Through Change: You’re adaptable, curious, and see change as a chance to learn and improve. You evolve your skills to keep up and push ahead.
  • Human-driven, Powered by AI: While we use AI to drive performance, it’s our people who make the real difference. You bring empathy, collaboration, and a love of learning to everything you do.

Please submit your CV and cover letter in English.