About the Role
We are seeking a reliable, detail-oriented, and tech-savvy Virtual Assistant to support specialized research and title-related operations. This role is ideal for someone who enjoys investigating records, working with online systems, leveraging AI tools, and maintaining high levels of accuracy. The successful candidate will become a key member of the team, supporting document retrieval, title searches, reporting, and light administrative functions. Because training is extensive, we are looking for someone interested in building a long-term career with the company.
Key Responsibilities
● Conduct online title searches and property-related research.
● Retrieve documents from county Recorder of Deeds and other public record systems.
● Analyze records and compile findings into organized reports.
● Utilize AI tools, including ChatGPT and similar platforms, to assist with research, summarization, and report generation.
● Perform internet research on a variety of topics as needed.
● Maintain accurate records and documentation.
● Support light administrative tasks, including email management and communication follow-up.
● Collaborate with team members to ensure timely completion of assignments and projects.
Required Qualifications
● Strong internet research skills.
● Excellent attention to detail and ability to work accurately with legal, property, or public records.
● Comfortable learning and using new software platforms.
● Experience with AI tools such as ChatGPT or similar productivity applications.
● Strong written English communication skills.
● Highly organized with the ability to manage multiple tasks Independently.
● Dependable, self-motivated, and able to work remotely with minimal supervision.
Preferred Qualifications
● Experience conducting title searches, property research, or document retrieval.
● Familiarity with public records databases or Recorder of Deeds systems.
● Experience using Qualia or similar title/real-estate software.
● Previous virtual assistant, administrative, or operations support experience.
● Candidates based in the Philippines are strongly encouraged to apply.
Software & Tools
The role will involve working with:
● Gmail
● ChatGPT and other AI tools
● Qualia
● County Recorder of Deeds systems
● Other web-based business applications as needed
General software proficiency is more important than experience with any specific platform, as training will be provided.
What We're Looking For
● A long-term team member who values stability and growth.
● Someone who is curious, resourceful, and enjoys solving problems through research.
● A professional who can learn processes quickly and maintain a high level of accuracy.
● A team player who is comfortable working independently in a remote environment.