RFP & Procurement Coordinator

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Department of Health and Human Services (DHHS)

Agency Procurement & Program Administrator

Opening Date: June 10, 2026

Closing Date: June 24, 2026

Job Class Code: 0335

Grade: 26 (Pro/Tech) 

Salary: $56,264.00 - $78,998.40 per year

Position Number: 09590-0082

Location: Augusta

We’re recruiting to fill an Agency Procurement & Program Administrator role on the Finance & Contracts team within the Office of Behavioral Health (OBH). This position is responsible for the overall coordination of requests for proposals (RFP’s), including assisting Program staff with drafting and development of RFPs to include the completion of all required language and documentation. This position works closely with leadership, program managers, finance, and contract management on all RFP related procurement activities. The ideal candidate would have experience in the areas noted above and one that is a motivated team player who works well independently and collaborates effectively with others to achieve success.

This is a full-time position located in Augusta, Maine and allows for partial telework with management approval.

Core Responsibilities:

The Agency Procurement & Program Administrator position is an integral part of the Finance & Contracts team at OBH, working closely with program managers to procure behavioral health services, construct contracts, and monitor contract performance. OBH administers roughly 300 provider contracts annually and this essential position assists in the financial planning, monitoring, and evaluation of substance use disorder and mental health programs and services and collaborates across OBH, the Department of Health and Human Services (DHHS), and other State Agencies to ensure successful implementation of services. The position coordinates RFP’s for the OBH, administers and analyzes the performance of OBH contracts by working with program managers, finance staff, and assists program with allocation decisions.

Minimum Qualifications:

A successful candidate will:

• Have advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field
• Have demonstrated experience coordinating multifaceted projects.

Preferences will be given to candidates that demonstrate expertise in the following competencies:

• Exceptional written communication and technical writing skills, preferably related to contracts and/or RFP’s.
• Ability to interpret and present large amounts of data in a clear, accurate, and concise way.
• Ability to understand budgets and use financial data to tell a story.

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Agency information: 

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

The Office of Behavioral Health (OBH) within the Department of Health & Human Services (DHHS) is responsible for The Office of Behavioral Health (OBH) within the Department of Health & Human Services (DHHS) is responsible for providing leadership and active partnership in Maine’s comprehensive system of support to communities and individuals with substance use and mental health conditions across the prevention, intervention, treatment and recovery system, and across the lifespan through a network of community providers. 

Application Information:

Please upload your current resume and a cover letter addressing the three competency areas identified in the Minimum Qualifications section by the closing date.

Please submit all documents or files in PDF or Word format.

For additional information about this position please contact, Eliza Fielding at [email protected]

To request a paper application, please contact [email protected]

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). 
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.