Accounting & Business Support Specialist

We are seeking a detail-oriented and client-focused Accounting & Business Support Specialist to manage administrative, accounting, and financial operations for multiple clients. This role requires strong technical accounting skills, hands-on experience with QuickBooks, and the ability to provide strategic financial insights to support business growth.

Key Responsibilities Administrative

• Communicate directly with clients via email and phone to address financial and operational needs.

• Maintain organized financial and accounting records, including scanning, filing, and document retention.

• Assist in preparing and reviewing contracts and business agreements.

• Ensure proper record-keeping and maintain secure document backups for each client.

Accounting & Finance

• Prepare accurate financial statements, including consolidated reports.

• Perform month-end close activities, including reconciliations and adjustments.

• Manage Accounts Receivable (AR): invoicing, collections, and payment processing.

• Manage Accounts Payable (AP): bill entry and payment processing.

• Oversee payroll processing, including running payroll and making necessary adjustments.

• Maintain and update accounting records in QuickBooks Desktop, QuickBooks Online, and other systems.

• Analyze financial data and provide actionable insights to support decision-making.

Business Development

• Collaborate with business owners to identify growth opportunities.

• Support clients in improving financial and operational processes.

• Develop strategies to enhance profitability and scalability.

Skills & Qualifications Hard Skills

• Strong understanding of accounting principles and financial reporting.

• Proven hands-on experience with QuickBooks (Desktop and Online required).

• Solid knowledge of US GAAP (mandatory due to US-based clients).

• Experience handling full-cycle accounting (AR, AP, payroll, reconciliations).

• Financial analysis and reporting skills.

Soft Skills

• Excellent communication skills (fluency in English required; Spanish is a plus).

• Strong organizational and time management skills with the ability to manage multiple clients.

• High attention to detail and accuracy.

• Client-oriented mindset with strong problem-solving ability.

• Ability to provide strategic insights beyond transactional accounting work.

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