JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Mail, Shipping & Material Coordinator

What this job involves:

As a Mail, Shipping & Material Coordinator at JLL, you'll play a vital role in keeping our client operations running smoothly at our Eagan, MN location. This hybrid position combines hands-on shipping and logistics coordination with administrative project support for our global account team. You'll be the go-to expert for managing the complete lifecycle of shipments—from preparing courier packages and processing international freight to coordinating material handling and hazardous waste transportation. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll work alongside a diverse group of internal and external stakeholders who depend on your organizational expertise and attention to detail. Your work will directly impact operational excellence as you troubleshoot logistics challenges, maintain compliance with safety regulations, and use data analytics to optimize shipping processes. This position is ideal for someone who thrives in a fast-paced environment, takes pride in precision, and brings a collaborative team-player attitude to everything they do.

What your day-to-day will look like:

• Prepare and coordinate courier packages, managing pick-up and delivery schedules while confirming receipt with stakeholders and resolving any delivery issues promptly

• Process international shipments and validate documentation for handoff to freight suppliers, including entering Bills of Lading and maintaining accurate records of all incoming and outgoing packages

• Create reports using data analytics to track shipping trends and identify opportunities for operational improvements

• Transport hazardous and non-hazardous lab waste containers (5-gallon and 55-gallon drums) to centralized building locations, following strict safety protocols and compliance checklists

• Process waste stream profile system requests, inspect drums for proper labeling, close containers according to specifications, and palletize materials for shipping

• Sort and distribute USPS and PO Box mail, coordinate onsite package pick-ups for employees, and maintain organized work areas that meet safety standards

• Troubleshoot equipment and software issues to ensure seamless shipping operations and communicate with lab personnel regarding non-compliant waste shipments

• Maintain inventory of shipping supplies, labels, liners, and related materials while following all health and safety regulations including proper use of personal protective equipment

• Provide administrative support and operational excellence across the global account team, managing multiple priorities in a dynamic environment

Required qualifications:

• High school diploma or equivalent

• Experience operating forklifts, manual pallet jacks, and powered pallet jacks in a warehouse or logistics environment

• Ability to lift 50 lbs. repeatedly and perform physical tasks including lifting, bending, and twisting

• Strong customer service and interpersonal skills with the ability to interact professionally with client personnel and diverse stakeholders

• Excellent written and verbal communication skills with the ability to present information clearly and concisely

• Proficiency with Microsoft Office products including Excel, Word, and Outlook

• High degree of accuracy and attention to detail when handling sensitive equipment and routing shipments

• Ability to work effectively in a fast-paced environment while managing multiple work streams and competing priorities

• Commitment to following health and safety protocols, including material handling instructions and compliance checklists

Preferred qualifications:

• Forklift certification

• Experience in shipping, logistics, or material handling operations

• Familiarity with hazardous waste handling procedures and compliance requirements

• Experience with data analytics and creating operational reports

• Knowledge of international shipping documentation and freight coordination

• Experience using waste stream profile systems or similar tracking platforms

• High degree of comfort learning new technologies and adapting to evolving systems

 

Location:

On-site –Eagan, MN

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

49,000.00 – 71,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Eagan, MN

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.