Accounts Payable Specialist (f/m/d)

Coupa Invoice Processing & System Implementation

MEININGER Hotels Berlin Headquarters 

Full-time 

We are looking for a detail-oriented and proactive Accounts Payable Specialist to support the implementation and operation of our new Coupa purchase ordering and invoicing system.

In this role, you will play a key part in ensuring system stability, accurate invoice processing, and a seamless transition to the wider Accounts Payable team. You will contribute to efficient AP operations and reliable financial reporting in a dynamic, international environment.

This is a one-year fixed term contract with the potential to be made permanent.

THE COMPANY 

MEININGER is a unique Hotel product in different European cities, which combines the service and comfort of a budget hotel with an extraordinary interior such as a guest kitchen or a game zone. People of every age and origin are amazed by the central location, qualitative high-grade interior and fair prices. Thanks to our highly motivated team and a down-to-earth and living atmosphere, the MEININGER Hotels feel like a real home. 

Key Responsibilities

System Configuration, Testing & Operation

· Support the project team in configuring the Coupa invoicing module

· Assist in training OCR software to accurately capture invoice data

· Ensure the system complies with Accounts Payable standards and processes

Invoice Processing & Controls

· Perform invoice verification in line with applicable tax (VAT) regulations

· Ensure accurate account assignment according to USALI standards

· Post vendor invoices and manage account reconciliations

· Maintain vendor master data (creation and updates)

· Monitor and manage open items and ensure timely resolution

Reconciliation & Accuracy

· Conduct general ledger and subledger reconciliations

· Perform regular checks to ensure completeness and accuracy of data

· Validate system integration between invoicing tools and accounting ledgers

Continuous Improvement & Support

· Identify, monitor, and help resolve system issues with the project team

· Support testing and validation of system fixes

· Assist in creating documentation and training materials

· Drive process improvements across Accounts Payable operations

Your Profile

· 1–2 years’ experience in a similar Accounts Payable role within a European environment

· Experience with Coupa and/or Cisbox is ideal but hands-on experience with purchase orders and invoice processing systems (ideally as a key user or SME) is required.

· Strong understanding of accounting principles and VAT rules (corporate finance knowledge is a plus)

· Proficiency in ERP or financial ledger systems (ideally MS Dynamics)

· Familiarity with evolving systems and process improvements