Accounts Payable Specialist II

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Accounts Payable Specialist II based in the United States.

This role plays a key part in ensuring the accuracy, compliance, and efficiency of financial operations within a mission-driven, remote-first environment. You will be responsible for managing end-to-end accounts payable processes, including vendor invoices, employee expense reports, subcontractor payments, and corporate card transactions. The position requires close attention to regulatory and contractual compliance, particularly within a federal contracting context, while maintaining strong internal controls and documentation standards. You will collaborate closely with Finance, HR, vendors, and project teams to ensure timely and accurate financial processing. The role also contributes to month-end and year-end close activities, audits, and tax reporting support. This is an excellent opportunity for a detail-oriented accounting professional who thrives in structured, compliance-heavy environments and enjoys cross-functional collaboration.

In this role, you will be responsible for executing and maintaining accurate accounts payable operations while ensuring compliance with company policies, federal regulations, and accounting standards.

• Process vendor invoices, employee expense reports, subcontractor payments, and credit card transactions accurately and on time
• Ensure all payments and documentation comply with internal policies, FAR/CAS requirements, and applicable federal regulations
• Review, verify, and resolve discrepancies related to invoices, expenses, vendor accounts, and payment transactions
• Manage vendor records, including W-9 collection, validation, and maintenance of accurate supplier data
• Process payments via checks, ACH transfers, and wire transactions while ensuring proper approvals
• Reconcile bank transactions and credit card activity on a regular basis
• Support payroll-related invoice reviews and coordinate with HR to ensure accuracy of related financial data
• Assist with month-end and year-end close processes, including accruals and reconciliations
• Support audit preparation, tax reporting, and 1099 vendor compliance activities
• Maintain accurate financial documentation in alignment with internal control and audit standards

Requirements

This role requires a detail-oriented accounting professional with strong experience in accounts payable processes, compliance-driven environments, and project-based accounting systems.

• 3–5 years of experience in accounts payable, accounting, or finance, including exposure to federal government contracting environments
• Strong understanding of GAAP, federal travel regulations, and project-based accounting principles
• Experience processing invoices, expense reports, and payment transactions in a structured environment
• Hands-on experience with account reconciliations and month-end close support
• Proficiency in Microsoft 365, including strong Excel skills (formulas, PivotTables, lookups, and data analysis)
• Familiarity with ERP or accounting systems such as Unanet, Deltek Costpoint, or similar platforms (preferred)
• Strong organizational skills with the ability to manage multiple deadlines and priorities
• Excellent attention to detail, analytical thinking, and problem-solving abilities
• Strong written and verbal communication skills with the ability to collaborate across teams
• Ability to handle sensitive financial and employee information with confidentiality

Benefits

• Competitive salary range of $70,000–$85,000 annually
• Fully remote work environment within the United States
• Flexible work arrangements with a strong emphasis on work-life balance
• Opportunity to work in a mission-driven, employee-owned organization
• Exposure to federal contracting, compliance, and advanced accounting operations
• Participation in audits, tax reporting, and financial process improvement initiatives
• Collaborative culture with cross-functional engagement across Finance, HR, and operations