The Role:
Minted is seeking a Talent Acquisition Partner & Office Associate to support both our People and Facilities functions. Our teams are at the center of Minted’s employee experience, helping attract exceptional talent, foster an inclusive and high-performing culture, and create spaces and systems that enable employees to do their best work.
This role is ideal for someone who thrives in a fast-paced, highly collaborative environment and enjoys balancing operational excellence with people-focused support. You will play a critical role in keeping our office running smoothly while also supporting key moments across the employee and candidate lifecycle.
The ideal candidate is a proactive “utility player” who is highly organized, detail-oriented, resourceful, and energized by variety. No two days are exactly the same, and success in this role comes from anticipating needs, staying adaptable, and creating exceptional experiences for employees, candidates, and guests alike.
This is a temporary role, starting around the end of June through the end of December.
You will:
Office Services
Oversee the daily operations of the physical office, ensuring a professional, organized, clean, and welcoming environment for employees, candidates, and visitors
Serve as the primary point of contact for office vendors and building partners, including catering, office maintenance, repairs, and supply management
Provide reception and front desk support by greeting employees, vendors, and/or visitors, managing visitor check-ins, and assisting with general office inquiries
Manage, organize, sort, and distribute incoming mail and packages on a daily basis
Prepare and send outgoing mail and shipments for various teams and departments on a weekly basis
Manage office inventory and procurement, including snacks, beverages, supplies, and employee amenities
Coordinate office logistics for employee onboarding and offboarding, including workstation setup, equipment coordination, badge access, welcome kits, and workspace readiness
Support internal meetings, events, employee programs, and office initiatives, including setup, logistics, and cross-functional coordination
Provide administrative support, including calendar coordination, documentation, reporting, and special projects
Help maintain and continuously improve operational processes, documentation, and employee experience standards
People Operations & Recruiting Support
Assist with compliance-related processes and audits, including I-9 documentation, background checks, and employee file management
Serve as an administrator for our Applicant Tracking System (Lever), including posting jobs, scheduling interviews, coordinating candidate communications, and accurately managing candidate workflows
Partner with seasonal recruiters, interviewers, and hiring managers to coordinate and schedule high-volume interviews and manage the associated feedback process
Ensure the accuracy of candidate information, correspondence, interview scheduling, and workflow progression within Lever
Generate offer letters and coordinate communication with relevant stakeholders to ensure smooth onboarding and hiring transitions
Deliver a high-touch, “white-glove” candidate experience by ensuring interviews are well-coordinated, timely, and welcoming
Partner with Talent Acquisition and Operations leaders to identify and implement process improvements that support seasonal hiring scale and operational efficiency
Take ownership of select recruiting responsibilities and hiring activities as business needs evolve
You are:
A proactive problem-solver who anticipates needs before they arise and takes initiative to address them
Exceptionally organized and detail-oriented, with pride in executing both small and large tasks with accuracy and care
Calm under pressure and able to effectively manage multiple competing priorities in a fast-moving environment
Adaptable and resourceful, able to seamlessly shift between office operations, employee support, and recruiting coordination
A strong communicator who combines professionalism, discretion, and confidentiality with a warm and approachable presence
Service-oriented and energized by creating positive experiences for employees, candidates, and guests
A collaborative teammate who enjoys being a trusted “go-to” resource for operational and People-related support
Someone who notices the details others miss and understands how thoughtful operations contribute to culture and employee experience
You have:
3+ years of experience in HR Administration, Recruiting Coordination, Office Management, Facilities, or a related operational support role
Experience supporting fast-paced, high-growth, or highly collaborative environments
Strong proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides
Experience working with Applicant Tracking Systems (Lever experience strongly preferred) is a plus
The ability to handle sensitive employee information with confidentiality and discretion
Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines
A hands-on, team-first mentality and willingness to jump in wherever needed
A strong customer service orientation
The ability to work well with a variety of personalities
Excellent written and verbal communication skills
Nice to Have:
Experience supporting workplace or employee experience initiatives
Experience coordinating interviews or supporting recruiting operations
Familiarity with onboarding logistics and new hire processes