The Senior Executive Assistant provides comprehensive administrative, operational, and project support to the Inspire Company Restaurant Leadership Team (ICRLT). This role is a critical partner in enabling the effectiveness, alignment, and efficiency of the leadership team.
The position is responsible for coordinating priorities across leaders, facilitating seamless communication, and ensuring the successful execution of key meetings, initiatives, and business rhythms. The ideal candidate is highly organized, detail-oriented, and proactive, with strong technical proficiency, exceptional communication skills, and a high degree of discretion.
Responsibilities:
Leadership Team Support
Provide high-level administrative support across the ICR Leadership Team (ICRLT)
Manage complex, multi-leader calendars
Coordinate communications with discretion
Enable alignment across leaders
Meeting & Event Coordination
Plan and execute leadership meetings and offsites
Coordinate agendas and materials
Prepare pre-read materials
Track actions and follow-ups
Travel & Expense Management
Coordinate travel arrangements for leadership team members in alignment with company policy
Prepare and submit expense reports accurately and timely
Office & Operational Management
Maintain office equipment and supplies; oversee updates to business cards and stationery
Process and track vendor invoices; support department budget tracking in partnership with Finance and Procurement
Manage jet tracking and related documentation for Finance and Tax/Audit requirements
Maintain shared drives and document repositories to ensure materials are current, organized, and accessible
Strategic & Project Support
Conduct research, prepare briefing documents, and summarize insights to support ICR strategic initiatives
Track and report on key projects and priorities to ensure alignment with ICR goals
Support preparation of leadership presentations and business review materials
Team Engagement & Culture
Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion
Support internal communications and drive participation in culture-building initiatives
Help reinforce a collaborative, high-performing leadership team environment
Requirements:
Bachelor's Degree Preferred
5+ Years of experience supporting leadership
Strong organizational and prioritization skills with the ability to manage complex, multi-leader calendars and competing demands
Excellent communication and interpersonal skills, with the ability to draft professional materials and handle confidential information with discretion
Proven ability to plan and execute meetings, events, and projects, including preparing materials and tracking follow-through
Solid operational capability, including experience with travel coordination, expense reporting, vendor management, and budget or invoice tracking
Strategic and proactive mindset, with the ability to anticipate needs, solve problems, and align work to leadership priorities
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools (e.g., Teams, SharePoint, Concur)
Highly adaptable and self-directed, with the ability to navigate change and continuously improve processes and team effectiveness
Based on 4,290 disclosed Operations salaries on RoleSuite, the role pays a median of $111K/year, with most offers between $83K and $146K (10th–90th percentile: $64K–$185K).
See the full Operations salary breakdown →