Purchasing Manager
To safeguard the financial integrity and stability of the hotel and minimize any exposure to potential risks. To ensure that all departments of the hotel have adequate supplies to perform their duties. To continuously research and find new and alternative products to improve the operation and reduce costs.
The job of Purchasing Manager is executed satisfactorily when:
- All operational needs are met consistently and in a timely manner.
- Best products are obtained at the best quality and price available.
- New products are continuously sourced and hotel is kept up to date with latest trends and products.
At Kempinski, Talent Development is a management responsibility and consequently an integral and important part of our Managers’ daily activities.
The Purchasing Manager fulfils their role as a Talent Development Ambassador when:
- They actively support and implement Talent Development initiatives as a part of their daily activities.
- They identify Training talents in their department and throughout the hotels as per below definition* and actively support their career development.
- They support and initiate transfer, cross exposure and task force assignments for their team.
- They personally conduct TTTTs with their team on a regular basis and take personal interest for their talents’ development plans.
- They recruit and select potential talent according to the Company’s current and future hotel, regional and worldwide needs including conducting interviews for positions in their department and their region.
*A Hotel Talent is an employee, who has the ability to do the current job in their hotel and can be promoted to the next level. Mobility is what makes this person a Kempinski Talent.
- Responsible for following and understanding all Kempinski Policies & Procedures.
- Responsible for behaving in a professional and harmonious manner and following the Kempinski code of conduct.
- Responsible for maintaining a good relationship with business partners.
- Responsible for keeping up to date with latest trends and products.
- Responsible for working together with the Chef in order to obtain the best products and prices available; reviewing market list and offers daily.
- Responsible for ensuring that competitive bidding is taking place and that business is awarded fairly and ethically.
- Responsible for monitoring slow moving and dead stock as well as keeping the stock levels in accordance with operational needs.
- Responsible for ensuring that all deliveries and issues are documented and processed correctly.
- Responsible for ensuring that communication is taking place with all departments in regards to matters that would in any way affect the operation.
- Responsible for ensuring that all areas are secure, organized and clean.
- Responsible for supervising, training and motivating the Purchasing department staff.
- Responsible for hiring, disciplinary actions, evaluations, scheduling, etc.
- Responsible for performing any additional duties assigned by the controller and assisting in other areas of Finance as needed.
- Responsible for communicating with Financial Controller on any discrepancies or other potential problems.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
- 2+ years as hotel purchasing manager
- 5+ years in diverse hotel purchasing roles
- 4+ years in purchasing managerial role
- Local language – excellent oral and written skills
- English – excellent oral and written skills (as applicable)
- Additional language - beneficial
COMPETENCIES:
- Ability to handle high volume with attention to detail
- Ability to cope with changing priorities and multiple tasks at the same time
- Excellent written and verbal communication skills
- An ability to establish and retain effective working relationships with hotel staff and clients/vendors
- Excellent organizational and time management skills
- Applies a professional, confidential and ethical approach at all times
- Sound cost analysis and cost management skills
- Ability to operate computer and mechanical equipment
- Proficiency in Excel and Word
- Experience in respective computer software is a plus
- Knowledge of food handling, quality control and local regulations