Guest Services Assistant (Seasonal)
Guest Services Assistant (Seasonal)
Key Responsibilities:
- Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible.
- Forward incoming items to clients promptly.
- Track and manage office stock, ensuring items are used efficiently before new orders are placed.
- Handle filing of contracts, receipts, delivery notes, and other relevant paperwork.
- Receive and verify deliveries, ensuring goods are marked off on order forms and invoices are accurate.
- Manage the logging in and out of mobile phones to and from clients.
- Organise the packing and shipping of items to clients, ensuring safe packing of hazardous materials.
- Assist with restaurant bookings, party planning, and organising transportation and security as needed.
- Help organise and execute events as required by the client.
- Perform word processing, filing, and other computer-based admin tasks, including accurate job logging.
- Maintain a clean and organised workspace.
- Adhere to company policies, procedures, and health and safety regulations.
- Provide cover for colleagues during absences.
- Ensure office pets are cared for and arrange any veterinary appointments.
- Any tasks or responsibilities as requested by management within the scope of the position.
Knowledge and Skills:
- Previous experience in office administration.
- Experience processing invoices and managing stock control.
- Proficient in MS Office (Word, Excel, Outlook) and internet use.