Facilities Administrator/Receptionist

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Want to work for Australia’s #1 Commercial property firm, which is also an international real estate leader?

Our Integrated Facilities Management(IFM) services business line works with some of the world’s leading organisations to provide them onsite Facility Management solutions.

We manage concierge through to cleaning services, as well as reactive & preventative maintenance, engineering & safety. We also look at their leasing & property requirements. IFM can also analyse and offer solutions on how to decrease their environmental footprint.

So where does your new role fit into our team?

Working onsite with our global investment bank client, you’ll be the face of JLL and our client—that’s why creating a welcoming yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, The Facilities Administrator & Receptionist is responsible for reception duties and is required to work with the Senior Facilities Administrator, supporting activities such as invoicing and purchase orders, reporting and dashboard completion, consumables ordering and general administrative duties.

Please note this is a part-time job share.

Here is a snapshot of some of the day to day duties required;

• Booking meeting rooms
• Managing office supplies inventory
• Handling paperwork on maintenance-related activities
• Updating the phone directory, company brochures, SOP’s & regular newsletter communications.
• Preparing monthly reports
• Assist the facilities manager in overseeing contractors on-site and finding vendors & services as needed

Sound like you?  This is what we’re looking for:

• You’ll be a front of house whizz with 2 years’ experience within a corporate environment and bring your strong ‘Customer Service A-Game’ to JLL.
• You will be willing to learn, and have a ‘can do’ attitude in your approach to take on responsibilities.
• You will be well-presented & well-spoken, and easily build good rapport with stakeholders of all levels.
• You must be able to manage conflicting priorities and apply holistic approaches for long-term solutions, while complying with the firm’s procedures and standards.  

Sound like you?

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today and Quote ABREQ518430

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Location:

On-site –Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.