Assistant Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Site Operations Management

• Conduct FM operations including small fix or furniture/facility repair in coordination with stakeholders.
• Oversee MEP operations, including BMS status checks.
• Managing Work orders to meet KPI’s requirements (including Corrigo PPM tickets).
• Coordinate planned building power outages, from pre-arrangement to on-site execution support.
• Handle irregular/after-hours MEP requests (overtime HVAC, lighting support) and serve as the night/weekend POC for emergencies.
• Manage work permits and review work reports for all facility-related tasks.
• Establish the relationship with key users for smooth operation.
• Assist in the implementation of Industry Best Practice operations.
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times (including air quality measurements, key inventory, and asset management/Global Asset reporting).
• Assist in financial processes to ensure that all financial management requirements (MEP budgeting, POs, invoices, and cost-saving initiatives) are completed in a timely and accurate manner.
• Support evacuation drill support.
• Other facility/MEP related tasks.

Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).
• Lead regular alignment meetings with key MEP vendors (e.g., weekly sync with Azbil, monthly sync with Taisay Buildings / building management).
• Supervise B work construction and monitor on-site vendor operations to ensure alignment with client requirements.
• Manage vendors to meet KPI’s requirement.

Knowledge And Skills Required

• Experience of Google Workspace.
• Business level of English and Japanese.
• At least 3 years or more experience on Hard services (MEP engineering or facility management experience is highly preferred).

Competency

• Customer service-oriented attitude
• Friendly, helpful and willing to go above and beyond to help meet our customer’s needs
• Able to prioritize effectively
• Proactive and positive attitude
• Team player
• Excellent interpersonal and communication skills, including understanding for the use of confidentiality and diplomacy
• Excellent multi-tasking and organizational skills
• Ability to work in a fast-paced environment and meet deadlines

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.