Construction Project Coordinator

Thanks for your interest in Oklo! We are searching for a Construction Project Coordinator to support our Aurora-INL EPC Project Management team.

Position Description

The Construction Project Coordinator supports the planning, coordination, execution, and closeout of EPC and capital construction activities for the Aurora-INL project under the supervision of project management, construction management, and project controls personnel. This role is responsible for helping organize field activities, project communications, documentation, schedules, action items, procurement support, and construction deliverables throughout the project lifecycle.

The Construction Project Coordinator helps ensure project work is coordinated, documented, and executed in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, safety requirements, and applicable site and regulatory requirements.

This position serves as a key coordination point between Oklo, EPC contractors, vendors, subcontractors, consultants, and internal stakeholders including Engineering, Procurement, Construction, Project Controls, Quality Assurance, Document Control, Safety, Security, and Records Management teams.

Success in this role requires strong organizational discipline, attention to detail, field awareness, sound judgment, and the ability to proactively identify and escalate coordination risks before they affect safety, quality, cost, schedule, or project milestones.

Specific responsibilities may include:

• Support day-to-day coordination of construction project activities for Aurora-INL, including meeting preparation, action-item tracking, field coordination, schedule updates, and project reporting. 
• Assist project managers, construction managers, superintendents, field engineers, and project controls personnel with coordination of work packages, project priorities, site logistics, and execution readiness. 
• Track open actions, constraints, permits, inspections, material needs, vendor deliverables, subcontractor activities, field issues, and upcoming milestones. 
• Prepare and maintain project logs, trackers, dashboards, meeting minutes, decision logs, issue logs, and status reports in support of construction execution. 
• Coordinate with internal and external stakeholders to support timely resolution of RFIs, submittals, technical questions, change items, nonconformances, and field clarification needs. 
• Support schedule coordination by collecting progress updates, verifying status information, identifying potential delays, and helping escalate items that may impact critical-path work. 
• Assist with procurement and logistics coordination, including purchase requisitions, equipment rentals, delivery tracking, material receiving support, vendor documentation, and long-lead item follow-up. 
• Support cost and change management activities by maintaining change logs, collecting backup documentation, coordinating reviews, and assisting with invoice and subcontractor payment documentation. 
• Coordinate onboarding, training verification, badging, access requests, site mobilization, demobilization, and other administrative requirements for personnel supporting the project. 
• Support the preparation, routing, and tracking of construction documentation, including work packages, field reports, daily reports, inspection records, turnover materials, and closeout documentation. 
• Maintain alignment between current drawings, specifications, field documentation, revisions, and project records in coordination with Document Control and Engineering. 
• Support safety and quality activities by coordinating required documentation, pre-task planning records, inspection readiness, corrective actions, and follow-up items. 
• Help ensure project information is communicated clearly and that current revisions, decisions, and action items are available to appropriate stakeholders. 
• Support commissioning, turnover, operational readiness, and asset handover planning by organizing records, punch items, closeout deliverables, and completion-status information. 
• Maintain confidentiality and security of sensitive and export-controlled information (ECI) in accordance with company and regulatory requirements. 
• Identify and escalate construction coordination risks, workflow bottlenecks, site-access concerns, schedule constraints, or compliance issues that may impact project execution.

Minimum Qualifications:

• 3 years of relevant construction project coordination, project administration, field engineering, project controls, procurement support, or construction management support experience
• Proficiency with common business/collaboration software tools, including Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, Jira, or similar platforms
• Ability to work effectively in a remote, cloud-based, and site-based construction project environment
• Willingness and ability to travel to or work from the Aurora-INL project site as required
• Ability to satisfy applicable project site access, safety training, security, background, and onboarding requirements

Bonus Qualifications:

• Supporting project coordination activities on EPC, capital construction, industrial, energy, nuclear, or other complex infrastructure projects 
• Coordinating construction activities, field logistics, work package readiness, subcontractor deliverables, and project execution priorities 
• Maintaining project logs, action-item trackers, meeting minutes, issue registers, procurement trackers, and project status reports 
• Supporting schedule, cost, procurement, change management, risk management, invoice review, and subcontractor coordination processes 
• Tracking project documentation such as RFIs, submittals, TQs, NCRs, DCNs, field reports, redlines, as-builts, punch items, and turnover deliverables 
• Coordinating with EPC contractors, vendors, subcontractors, engineering teams, project controls, construction teams, safety, and quality personnel 
• Using project management and collaboration systems such as SharePoint, InEight, Procore, Bluebeam, Microsoft Project, Primavera P6, Smartsheet, M-Files, or similar platforms 
• Exposure to site access, badging, onboarding, training verification, work authorization, and security requirements in regulated project environments 
• Supporting safety, quality assurance, inspection readiness, commissioning, turnover, operational readiness, or asset handover activities 
• Familiarity with QA requirements, controlled documents, records, and construction execution in a highly regulated industry, nuclear strongly preferred

Competencies

We are looking for a Construction Project Coordinator that is:

• Strong attention to detail with a high standard for accuracy, consistency, and completeness
• Excellent organizational, time-management, and prioritization skills
• Strong written and verbal communication skills with the ability to coordinate effectively across multiple teams and stakeholders
• Ability to coordinate across engineering, procurement, construction, quality, safety, project controls, contractors, vendors, and site stakeholders
• Analytical and logical problem-solving abilities with sound judgment, field awareness, and critical-thinking skills
• Ability to work independently while following established procedures and escalating issues appropriately
• Professionalism and discretion in handling sensitive, confidential, or export-controlled information
• Customer-service mindset with a collaborative and solution-oriented approach
• Comfortable supporting structured workflows, maintaining compliance, and following through on action items
• Proactive attitude toward identifying risks, gaps, constraints, and process improvements
• Strong data-entry, document-management, and computer proficiency skills
• Ability to learn quickly and adapt in a fast-paced, highly iterative project environment
• Positive, team-oriented mindset with accountability for assigned responsibilities
• Passion for clean energy and advanced nuclear technology

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

 

About Oklo travel requirements:

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

 

About Oklo compensation:

Salary: $85,000 - $110,000

Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.

This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

#CHOP: Oklo’s Values
Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes.
Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition.
Ownership: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through  to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy.
Pathfinding: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity.