Executive Assistant

You will provide high-level administrative and operational support to executives, ensuring smooth coordination of priorities, communication, and organizational flow.

• Organize and prepare executive meetings, including scheduling, logistics, materials, minutes, and follow-up on action items.
• Manage executive calendars and prioritize time-sensitive requests, meetings, and communications.
• Prepare reports, presentations, spreadsheets, and briefing materials for leadership and strategic initiatives.
• Draft, review, and manage internal and external communications on behalf of C-suite executives.
• Handle expense reporting, reconciliation, and administrative tracking for senior leadership.
• Maintain strict confidentiality in handling sensitive company and executive information.
• Coordinate board meetings, leadership sessions, and company-wide events, ensuring end-to-end execution.
• Support corporate initiatives including giving programs and related budget tracking.
• Serve as backup support for office operations, including coordination of supplies and facilities needs.
• Act as a central point of coordination to ensure smooth information flow across executives and teams.

Requirements

You are an organized, proactive, and highly reliable professional with experience supporting senior executives in fast-paced environments.

• 5+ years of experience supporting C-suite executives or senior leadership teams.
• Bachelor’s degree in Business or related field preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Slack or Teams.
• Excellent written and verbal communication skills with strong attention to detail.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• High level of discretion and ability to handle confidential and sensitive information.
• Strong problem-solving skills with a proactive, self-starter mindset.
• Ability to work effectively across all levels of an organization and build strong relationships.
• Adaptability and comfort working in a dynamic, fast-paced environment.
• Strong judgment and decision-making skills with a focus on prioritization and execution.

Benefits

• Competitive salary range: $83,000 – $103,000 USD
• Comprehensive medical, dental, and vision insurance coverage
• 401(k) plan with up to 4% company match
• Paid vacation, sick leave, and holidays
• Company-paid life insurance and long-term disability coverage
• Flexible Spending Account (FSA) options
• Employee Assistance Program offering mental health, financial, and legal support
• Remote-friendly work environment with occasional travel to headquarters
• Home office support and professional development stipend
• Performance-based growth opportunities and employee ownership program
• Additional perks including wellness initiatives, recognition programs, and lifestyle credits.