This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Accounting & Procurement Specialist based in Brazil.
This is a fully remote, dual-focus role combining hands-on accounting responsibilities with active involvement in procurement and quote management. You will play a key part in maintaining accurate financial records while also supporting fast-moving sales and operations workflows through timely quoting and purchasing activities. The role requires a strong balance of precision and responsiveness, as priorities may shift throughout the day in a dynamic, client-facing environment. You will collaborate closely with sales, service, and operations teams to ensure financial accuracy, operational efficiency, and strong vendor and client communication. It is an ideal opportunity for someone who enjoys structured accounting work but also thrives in a more commercial, fast-paced operational setting. Strong ownership, adaptability, and attention to detail are essential to succeed in this role.
Accountabilities:
- Manage full-cycle bookkeeping activities, including bank reconciliations, transaction categorization, general ledger maintenance, and month-end close processes.
- Prepare and post journal entries, accruals, adjustments, and ensure compliance with GAAP and relevant accounting standards.
- Handle accounts payable, expense processing, vendor documentation, invoicing, and payment reconciliation across multiple platforms.
- Support payroll entry and reconciliation, tax filings (including sales tax and 1099s), and audit preparation activities.
- Generate financial reports, cash flow summaries, and support ongoing financial analysis and reconciliation efforts.
- Respond to client quote requests with speed and accuracy, ensuring timely turnaround whenever possible.
- Create quotes, sales orders, and purchase orders while applying appropriate pricing and markup strategies.
- Track vendor deliveries, follow up on open orders, and coordinate with internal teams on procurement status and timelines.
- Maintain system integrity across QuickBooks Online and ConnectWise PSA, ensuring accurate integrations and workflow consistency.
- Support operational documentation, billing inquiries, collections, and client communication as needed.
Requirements:
- 2+ years of experience in full-cycle bookkeeping or accounting roles.
- Strong understanding of GAAP and U.S./California accounting principles.
- Hands-on experience with QuickBooks Online and familiarity with accounting system integrations.
- Experience preparing and sending client quotes, ideally in coordination with sales or operations teams.
- Strong organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple workflows simultaneously in a fast-paced, deadline-driven environment.
- Excellent written and verbal communication skills with a professional client-facing approach.
- Proactive mindset with strong follow-up discipline and ownership of tasks.
- Ability to work effectively during Pacific Time business hours in a fully remote setting.
- Experience in MSP, IT services, or technology-driven environments is a strong plus.
- Familiarity with procurement processes, vendor management, or ConnectWise PSA is an advantage.
Benefits:
- Fully remote work with a standard Monday–Friday schedule (no weekends).
- 10 days of annual vacation plus national and company holidays.
- Parental leave support.
- Healthcare reimbursement and active lifestyle reimbursement programs.
- Quarterly home office stipend to support remote work setup.
- Payroll deduction purchase plans and longevity bonus opportunities.
- Continuous learning and professional development reimbursements.
- Access to training platforms and career growth resources.
- Strong remote-first culture with flexibility and autonomy.