Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Facility Coordinator, you'll manage service delivery, coordinate vendor relationships, and ensure compliance across our portfolio while serving as the primary point of contact for all facility-related matters. You'll work with cutting-edge systems like Corrigo to drive operational excellence and maintain the highest service standards for our clients. This position offers genuine autonomy to drive improvements and shape processes in a dynamic, multinational environment. If you're a proactive problem-solver who thrives on operational coordination and customer satisfaction, this role offers exceptional growth opportunities within JLL's global facilities management platform.

What You'll Do

• Act as the primary operational contact for all service requests, managing the Corrigo system to ensure tickets are resolved within SLA requirements while maintaining real-time status updates
• Coordinate vendor relationships and contract administration, including onboarding processes, performance evaluation, and ensuring compliance with company standards and documentation requirements
• Manage procurement activities including creation of Purchase Orders and Goods Receipts in JDE and client systems, processing supplier invoices, and maintaining budgetary awareness
• Conduct regular site inspections and compile detailed reports, driving adherence to environmental, health, and safety compliance standards across all facilities
• Serve as the first point of contact for landlord queries and escalations, representing JLL professionally in the local and regional business community
• Support portfolio-wide initiatives by assisting with implementation of new processes, creating stakeholder presentations, and collaborating on continuous improvement projects
• Monitor service delivery performance, coordinate multi-functional teams to resolve complex issues, and escalate matters as needed to ensure operational excellence
• Provide coverage for Facilities Managers during absences and maintain comprehensive documentation for audit and quality assurance purposes

What We're Looking For

• Self-motivated professional with exceptional organizational abilities and proven capability to manage multiple priorities simultaneously in a fast-paced environment
• Strong interpersonal and communication skills with the ability to guide multi-functional teams and engage effectively across all organizational levels
• Proficiency with facility management systems (Corrigo or similar platforms) combined with solid Microsoft Office skills (Word, Excel, Outlook)
• Financial acumen with understanding of budget management, procurement processes, and cost control principles
• Detail-oriented mindset with unwavering commitment to accuracy, compliance, and quality assurance standards
• Proactive problem-solver who demonstrates analytical thinking, adaptability, and flexibility in dynamic situations
• Customer service excellence with a genuine commitment to delivering seamless experiences and building strong stakeholder relationships
• Fluency in English (written and spoken) with demonstrated interest in continuous improvement and professional development

What You Can Expect From Us
 

Competitive Rewards & Benefits: Permanent contract after probationary period, private healthcare, cafeteria system, life insurance, and employee assistance program.

Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.

Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.

Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.

Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.