It's fun to work in a company where people truly BELIEVE in what they're doing!
Manage the Legal function office and provide administrative and technical support to processes and
systems within the Legal Function to enhance office effectiveness and efficiency
WHAT YOU WILL DO:
- Meeting administration
- Assist with drafting and typing of minutes/ghost minutes for meetings
- Manage the Legal leadership team members calendar and facilitate related processes
- Manage functional budget, including processing of invoices and reporting on all costs against budget & expenses
- Assist with ad-hoc strategic or operational projects in the Function or Group, if required
- Provide support to contract management processes and system (Updraft)
- Be the super user for Docusign or e-signature platforms and perform all administrative tasks associated with loading of contracts and reporting from the system
- Drafting/generating non-disclosure agreements (NDAs) and service level agreements (SLAs), promotional terms and conditions and any other work delegated by the legal professionals and ensure finalisation and filing thereof
- Maintain a well-structured and efficient electronic and paper-based filing system for relevant governance structures, ensuring that information is secured, and confidentiality is maintained
- Facilitate and coordinate internal and external meetings for team members
- Assist lawyers with process and system related activities
- Maintain a register of all subscriptions and alert relevant individuals of any impending expiry and renewal
- Assist Legal function with any facilities related matters, including maintenance, security requirements etc.
- Control and manage stationery, catering requirements and make travel arrangements for directors.
- Management of invoicing, payments and budgeting
WHAT YOU WILL BRING TO THE TABLE:
Key Attributes & Competencies
- Administrative aptitude – the ability to efficiently and effectively manage the administrative, governance and legal related tasks to ease the burden on the lawyers.
- Agility – ability to manage multiple tasks and in line with the ever-changing priorities of the lawyers.
- Communication - outstanding communication, interpersonal and negotiation abilities across all levels
- Problem Solver – the ability to resolve administrative challenges on behalf of the lawyers.
- Confidentiality – the ability to ensure the highest level of confidentiality and integrity, with a strong work ethic.
Preferred Experience and Qualification
- 1-3 years prior legal assistant experience
- Skilled at managing competing priorities under pressure.
- Skilled at developing and managing multiple. stakeholders and their demands.
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of FMCG and Legal industry
In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.